Partner Information

In response to learner needs, Havering Adult College is continually reviewing its existing subcontracted provider base; enabling Havering Adult College to meet local community needs by ensuring funding is made available to community groups and providers. 

Registration with Constellia gives suppliers access to bid across the wider public sector.  Once registered, suppliers will be able to express their interest in the Havering Adult College project.   At this stage, potential providers will be assessed for their suitability based on their: 

• Technical knowledge and experience  

• Capability and capacity 

• Organisational structure 

• Financial standing 

This assessment will help identify a shortlist of qualified providers who will then be invited to tender in line with the requirements of the Department for Education and Greater London Authority provision. 

To obtain details of the Constellia registration process, please contact bradley.burton@havering.gov.uk 

• A programme of teaching and learning observations 

• Support through Internal Verification processes 

• Access to a range of professional staff development 

• Self-Assessment 

• Learner feedback 

All subcontracted provision will be subject to a robust and ongoing programme of quality assurance. This will include regular checks on the education and training delivered by subcontractors, unannounced visits, and face-to-face interviews with both staff and learners. 

Quality assurance activities will also verify learner existence and eligibility, and include direct observation of key processes such as initial guidance, assessment, and delivery of learning programmes. 

Havering Adult College shall apply a management charge proportionate to the details of the individual agreements between Havering Adult College and the provider, based on the level of support required. The management charge will be applied to the gross value of the agreed maximum contract value based on the published GLA and DfE rates at the time of enrolment. 

A minimum management charge of 20% will be applied to all providers to take into account support required regarding: 

• Quality assurance (10% of the contract value) 

• Monitoring and management (7% of contract value) 

• Continuous professional development (2% of contract value) 

• Safeguarding (1% of contract value) 

A minimum management charge of 5% will be applied to subcontracted Tailored Learning contract values. 

A formal contract will be agreed between Havering Adult College and the provider, this contract will include amongst other areas, information on appointment and contract duration, data protection, health & safety, equal opportunities, invoices and payments and complaints procedures.  

Separate schedules will outline: 

• the description of the services to be provided,  

• conditions of funding, and  

• quality assurance requirements.   

The London Borough of Havering uses Oracle Fusion to manage all procurement activities.  The provider will need to register as a supplier on Oracle Fusion to enable invoice processing.  All valid invoices submitted by the provider will be paid within 30 days of the date of issue. 

Fee and Subcontractor Policy 2025-26

1 file(s) 120.06 KB

Download

Partners must apply Havering Adult College’s fee policy where courses are delivered on behalf of Havering Adult College. 

Subcontracted partners are under no obligation to adhere or follow Havering Adult College’s discount policy for other aspects of their provision.  

Partners are prohibited in charging learner fees to individuals who are considered “harder to reach” and are eligible for full funding, as these learners are entitled to free courses under GLA and DfE guidelines. 

However, if learners are only eligible for co-funding, partners may charge a fee in accordance with their own policy. This is permitted as long as: 

• the fee aligns with Havering Adult College fee policy, 

• it complies with GLA and DfE guidelines, and 

• it does not create a financial barrier to participation, especially given that the partnership aims to support those who would benefit the most. 

The policy will be reviewed annually and/or when significant changes in the Funding Rules and/or in subcontracting arrangements occur.  Potential subcontractors will be directed to the policy as a starting point in any relationship.  The policy will be discussed with all current and future subcontractors during contract negotiation meetings. 

This information can also be found on our website on the following link https://haveringadultcollege.co.uk/partner-information/#1510669942420-ac62f121-0716